Town of Otisfield
Board of Selectmen Meeting Minutes
May 20, 2015
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Rick Micklon & Lenny Adler present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from May 6, 2015. *Motion to accept minutes. HF/LA – Unanimous.
B. Executive Meeting minutes from May 19, 2015 meeting with Bernstein Shur re Heniger Park. *Motion to accept minutes. HF/LA – Unanimous.
4. SPECIAL EVENTS:
A. None.
5. COMMITTEE REPORTS:
A. Planning Board: Chairman Karen Turino: The State came up with some new SZ regulations. We changed our ordinance for non-conforming structures re 30% expansion, to linear foot setbacks a few years ago. State has been monitoring and tweaking since this change and they have come out with new guidelines as of January, 2015. KT,HO and CEO attended a recent workshop and provided info to the PB last night. There are lots of items to consider. Workshops will be held in about a month or so. New laws can go into effect at any time, but they are not mandatory at this time. All agree, it would be nice to have a new SZ Ordinance by 2016.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Foreclosure: Map U20, Lot 32. Taxes owed for 2013. Update: A message was left on May 7th at the owner’s residence and MIM has not heard back. All documents have been returned and all steps have been taken. The amount owed is approximately $1,000.00.
B. Hazmat trailer update: KJ has not made up the ad yet but when he gets it together he will send it to MIM. BOS ask that he delegate the task and LA will assist. LA will call Kyle to discuss.
C. Town Meeting refreshments Update. Noreen is going to get the coffee pot and other items from the OVFFA. MIM has called upon some rec people and office staff to make some goodies for Town Meeting breakfast.
D. Memorial Day service update: All set to go at 8 am at 121 on Rayville Road. Color guard will be coming over and Patty Haggerty will be doing the invocation.
E. Town Office Holiday: The office will work on July 3rd and take off July 6th.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. MMA & Kayaks: Kayaks are stored for $300.00: *Tabled until an upcoming mtg.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 21 to pay the town bills. LA/RM - Unanimous.
B. Heniger Park Lot 4 – HF Update: The ad went in the Sun Journal paper. Portland paper will be going in on Sunday. MIM placed it for 1 time. All BOS agree that it needs to be run again. The cost is $289.00. MIM will run again and look into the Boston Globe or Boston Herald as well. The 99 Year lease is now off the table. We have 8 leases who have signed up for the 99 year lease. RM would like a map of the lots brought down so that if anyone would like to see where things are located, it can be easily seen.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Casco Bulky Waste had an altercation with an Otisfield individual. This board has been in touch with Casco Town Manager, Dave Morton. Dave Morton has not had the time to interview staff, but he stated this gentleman was aggressive, loud and threatening. They have no tolerance for this and he will be putting this in writing to the Town of Otisfield. LA: We are part owners, but we do not run it. It’s on Casco’s property, but all agree that an Otisfield policy outlining the agreement between the towns is needed. RM will draft it up ASAP and will share it with Dave Morton for his input. *RM will start this process and report back at an upcoming meeting.
B. Town Equipment: LA and Richard Bean found a piece of equipment that might be suitable for the Town. We have an equipment account that the money can be used from. All agree that LA and Richard Bean can move forward with this. *Motion that LA & Richard Bean deem what the piece of equipment might be worth for the Town and move forward with it. HF/RM – Unanimous.
C. Pleasant Lake: HF: Topography Invoice submitted. Half of the bill needs to be paid after the first of the year which is the Otisfield share. $2,000 will be paid after July to Pleasant lake Association which was approved last fall to get the process started. This money will be taken out of contingency. MBP Consulting has also been hired this past year for the hydraulics and our cost is $4,150.00. This was agreed upon to pay this year. That also comes out of contingency.
D. FD Tanker: We should consider putting this out to bid. LA will try to get it to run again.
If it sells, the money could be and put towards something that is owed. ie: new ATV.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 7:55 PM. LA/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on June 3, 2015
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